The policies of Christ Church Chatburn.

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Internet

Privacy Notice

By viewing our website your IP address, browser details, times of visits, etc. may be logged and used for statistical purposes, network security and fraud prevention. This helps us to monitor how effectively the site is working. Be assured that we never profile normal visitors to the site or invasively monitor them. The statistical data will be used by ourselves and may also be used by our website provider to help provide the service. The legal basis for processing this information is Legitimate Interest.

We use the following embedded in our website and are compliant with their policies these include :-

1.) We store our photographs on Flikr.com which is part of Verison Company and their privacy statement.

2.) We use Google for analytics (statistical information to help improve our website appeal), e-mail, calendar, video (Youtube), Fonts and file storage, Google Fonts (part of the Church123 templates)  and their privacy statement.

3.) We use our Facebook site to provide a feed to the "What's On" page to show events and the Facebook "Timeline" feed to the "News" page. Their privacy statement.

4.) Church123.com is used for our web hosting (using Cloudflare for storage) and their website builder. We utilise a modified version of one of their standard templates and their mail redirection service utilising ( https://www.mailgun.com/).

General Data Protection Regulation 2018

The following online consent forms are available. Mailing List Email Consent  and the more Comprehensive Consent

DATA PRIVACY NOTICE

The Parochial Church Council (PCC) of Christ Church, Chatburn

• 1. Your personal data – what is it?
  • Personal data relates to a living individual who can be identified from that data.
  • Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.
  • The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
• 2. Who are we?
  • The PCC of Christ Church, Chatburn is the data controller (contact details below).
  • This means it decides how your personal data is processed and for what purposes.
• 3. How do we process your personal data?
  • The PCC of Christ Church, Chatburn complies with its obligations under the “GDPR”
    • by keeping personal data up to date;
    • by storing and destroying it securely;
    • by not collecting or retaining excessive amounts of data;
    • by protecting personal data from loss, misuse, unauthorised access and disclosure
    • and by ensuring that appropriate technical measures are in place to protect personal data.
  • We use your personal data for the following purposes: -
    • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
    • To administer membership records;
    • To fundraise and promote the interests of the charity;
    • To manage our employees and volunteers;
    • To maintain our own accounts and records (including the processing of gift aid applications);
    • To inform you of news, events, activities and services running at Christ Church, Chatburn
    • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.
• 4. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.
• 5. Sharing your personal data
  • Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.
  • We will only share your data with third parties outside of the parish with your consent.
• 6. How long do we keep your personal data.
  • We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].
  • Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
• 7. Your rights and your personal data
  • Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
  • The right to request a copy of your personal data which the PCC of Christ Church, Chatburn holds about you;
  • The right to request that the PCC of Christ Church, Chatburn corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of Christ Church, Chatburn to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.
• 8. Further processing
  • If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
  • Where and whenever necessary, we will seek your prior consent to the new processing.
• 9. Contact Details
  • To exercise all relevant rights, queries or complaints please in the first instance contact the church wardens or see the contact details displayed on the church noticeboard .
  • You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
  • Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Safe Guarding

Safe Guarding is everyone's responsibility.

Our policy is available on the link

FIRE SAFETY AND EVACUATION

PROCESS TO BE FOLLOWED BY ALL CHURCHWARDENS, PCC MEMBERS AND SIDES PEOPLE

AT ALL RELIGIOUS AND SOCIAL PUBLIC EVENTS

CHECKS TO BE MADE BEFORE ANY EVENT

• Remove any obstruction in both fire exits
• Ensure that all exit doors open freely
• Check that all fire extinguishers are in position
• If candles are to be used, ensure that established process is to be followed
• Tour of premises to ensure there are no fire risks

ACTION IN THE EVENT OF FIRE

• Assess the severity of the fire
  
• Attempt to extinguish using fire-fighting equipment
  
• Alert the person conducting the service or event to make appropriate announcement – either confirmation that the situation is under control or to evacuate the building
  
• One person should call the fire brigade, while others carry out the following :-
  • Assist the evacuation of the building, in particular, the disabled, elderly and very young.
  • Direct people to the assembly point at the church car park
  • As far as safety will allow, ensure that everyone has left the building
  • Check with everyone at the assembly points that they know that the people they came with or sat next to are out of the building

Produced 25th April 2014

Revised 23rd June 2015

Reformatted for web 04/07/2018

Reviewed 19/01/2021

Linked into Policies page 21/02/2024

Electoral Roll

Charitable Status

Church Yard Rules and Regulations

Covid 19 Policy

Covid 19 Policy Guidance from the Church of England.